Founded in 1982 by members of the Armoyan family, Armco Capital Inc. has grown from a small family business into a diversified and dynamic group of companies with locations in Canada and the US. Armco continues to grow; both in business diversification, development, and its team of dedicated professionals.
We are currently searching for a Property Administrator & Leasing to join our team.
Overview
The Property Administrator & Leasing will be responsible for assisting with daily administrative duties and the day-to-day operations of our properties, ensuring efficient and effective property management.
Key Responsibilities
- Assist the team with administrative tasks that include organizing files, handling correspondences, etc.
- Prepare lease agreements and manage lease signings process with tenants.
- Maintain tenant files, including lease documentation, obtaining missing information when required.
- Reply to all leasing enquiries (emails, calls)
- Regular meetings with Property Manager to go over available units, recently signed leases, and scheduled move-in/out.
- Schedule and coordinate visits of the condo and amenities with the prospects, and ensure the tenant is available for the visit.
- Schedule visits for appointed Real estate company.
- Executing the background check with a third-party company, and evaluation of the report with Property Manager
- Perform data entry tasks, including updating tenant information and generating reports.
- Track maintenance requests and work orders in the property management software (Yardi).
- Coordinate with accounting, process rent payments and cheque requisitions
- Manage and organize tenants move in and out inspections, key pick-ups with on-site staff, sending reminders for required documentation
- Prepare and send building notices and tenant notices
- Manage, schedule and follow up on repairs, service calls, building fire & alarm inspections, etc.
- Provide exceptional customer service to tenants, addressing inquiries and concerns in a timely manner
- Answer phone calls and emails professionally.
- Build and maintain positive relationships with tenants, ensuring high levels of tenant satisfaction
- Performing other duties and special projects as assigned
Requirements
- High School diploma or equivalent
- Previous experience (min. 2-3 years) in administration, property management or a related field is preferred
- Strong organizational skills with the ability to multitask and prioritize effectively
- Ability to deal with confidential and sensitive information.
- Strong attention to detail
- Excellent customer service skills with a friendly and professional demeanor
- Proficient in data entry and computer skills
- Familiar with Microsoft Office suit.
- AP/AR experience considered an asset.
- Experience using Yardi or Property Management System an asset.
- Real Estate experience / knowledge considered an asset.
Language
- French (spoken and written)
- English (working knowledge)
Travel
If this sound like a role suited for you, please submit your resume.
While we greatly appreciate all applicants, only those selected for an interview will be contacted.