Administrative assistant, legal
- Work Term: Temporary
- Work Language: English or French
- Hours: 30 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 2 years to less than 3 years
Work setting
- General law practice
- Criminal law
Tasks
- Open and distribute regular and electronic incoming mail and other material
- Schedule and confirm appointments
- Maintain filing system
- Determine and establish office procedures and routines
- Prepare and key in correspondence and legal documents
- Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
- Perform basic bookkeeping tasks
Supervision
- 1 to 2 people
Computer and technology knowledge
- MS Office
- Quick Books
- MS Excel
- MS Outlook
- MS PowerPoint
- Adobe Acrobat Reader
Area of work experience
- Contracts
- Correspondence
- Invoices
- Reports and records
- Management
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large caseload
Personal suitability
- Accurate
- Client focus
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
- Team player
- Ability to multitask
Screening questions
- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you have previous experience in this field of employment?
- Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
- What is your current field of study?
- What is your current level of study?
Financial benefits
- Gasoline paid
Other benefits
- Free parking available
Support for persons with disabilities
- Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
- Provides awareness training to employees to create a welcoming work environment for persons with disabilities
Support for newcomers and refugees
- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
- Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
Support for Indigenous people
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
Supports for visible minorities
- Offers mentorship programs that pair members of visible minorities with experienced employees