← Back
Administrative assistant
- Work Term: Permanent
- Work Language: French
- Hours: 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 1 year to less than 2 years
Work setting
- Restaurant
Tasks
- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Review HR projects to assure compliance with laws and regulations
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Oversee payroll administration
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Perform data entry
- Maintain and manage digital database
- Reconcile accounts
- Prepare reports on sales volumes, merchandising and personnel matters
- Prepare and submit reports
- Perform administrative tasks
- Label, file and retrieve documents
- Invoice clients
- Assist in analysis of data and preparation of reports
- Prepare agendas and make arrangements for committee, board and other meetings
- Prepare and monitor contracts and budgets
Computer and technology knowledge
- Acomba
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- Project management software
- Social Media
- Adobe Acrobat Reader
- Google Drive
- Electronic mail
Technical or specialized writing
- Commentary
Area of specialization
- Reports and records
- Invoices
Work conditions and physical capabilities
- Ability to work independently
- Work under pressure
- Tight deadlines
- Attention to detail
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent written communication
- Flexibility
- Judgement
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
Screening questions
- Do you have experience working in this field?
Employment terms options
- Morning
- Day
Other benefits
- Other benefits
Support for newcomers and refugees
- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
- Does not require Canadian work experience