Executive Assistant – Business Law

Key Information

• Job Title: Executive Assistant – Business Law
• Location: Quebec City, Quebec, Canada
• Job Type: Permanent - Full-time
• Work Mode: Hybrid
• Salary: $55,000 to $75,000

Join a recognized firm and support a team of 4 paralegals in Quebec in an administrative role at the heart of corporate and transactional files. You will work in a modern environment, with structured processes and specialized tools (e.g. GlobalAct), in hybrid mode. The position is suitable for someone who enjoys rigor, well-executed repetitive tasks, and stability.

Responsibilities — deliver impeccable execution on corporate files

• Manage corporate books, ensuring the physical and digital versions are up to date.
• Prepare the required corporate documents with a high level of accuracy and compliance.
• Enter data into GlobalAct, maintaining the quality of information and traceability.
• Conduct research and filings with agencies, according to applicable deadlines and requirements.
• Provide administrative support to the team’s paralegals, facilitating the daily progress of files.
• Coordinate transactional documents, structuring the steps and securing the circulation of versions.

Profile sought — what it takes to be effective quickly

• Hold a DEP in secretarial studies, an ASP in legal secretarial studies, or equivalent training.
• Have at least 2 years of experience in legal secretarial work or business law (law firm, notary, or business law environment).
• Master the Office suite to produce, format, and manage documents efficiently.
• Communicate in French and English at an intermediate level to interact with an English-speaking clientele.
• Demonstrate consistent rigor, solid organization, and attention to detail in execution.
• Work autonomously and maintain quality in repetitive administrative tasks.

Conditions — work environment, benefits, and schedule

• Offer a salary between $55,000 and $75,000.
• Add a signing bonus possibility based on internal equity.
• Access comprehensive insurance from day 1 (71% covered and customizable).
• Enjoy telemedicine, a $750/year wellness program, and an office gym.
• Benefit from a RRSP with a 4% contribution.
• Work 35 hours/week, from 9 AM to 5 PM, with paid or banked overtime (overtime possible during peak periods).
• Start with 3 weeks of vacation; 4 weeks after 10 years; after 3 months: unlimited sick leave + 2 mobile days; social activities; modern renovated office.

Assets — elements that can help you stand out

• Knowledge of transactional work.
• Have previously used GlobalAct.
• Be comfortable with iManage and Closing Folders.

If you are looking for a stable, structured, and concrete position in business law, where rigor truly makes a difference on a daily basis, this role could be a great fit for you.

Interested individuals can submit their application directly via this posting or send it by email to:

All applications will be treated confidentially.

Only candidates selected will be contacted.