Administrative assistant, legal
- Work Term: Permanent
- Work Language: Bilingual
- Hours: 37.5 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 1 year to less than 2 years
Work site environment
- Non-smoking
- Air conditioned
Work setting
- Legal firm
Tasks
- Schedule and confirm appointments
- Maintain filing system
- Arrange travel, related itineraries and make reservations
- Prepare financial statements and reports
- Prepare and key in correspondence and legal documents
- Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
- Administer oaths and take affidavits and depositions
- Research records, court files and other legal documents
- Plan and maintain production schedules
- Perform front desk duties
- Manage routine office functions including reception, telephone and booking appointments
- Invoice clients
- Notify debtors of overdue accounts and payments
- Draft legal correspondence
Computer and technology knowledge
- MS Word
- Electronic mail
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- Adobe Acrobat Reader
- Legal software applications
Area of work experience
- Correspondence
- Invoices
- Reports and records
Work conditions and physical capabilities
- Attention to detail
Personal suitability
- Accurate
- Client focus
- Dependability
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
- Team player
Screening questions
- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
Financial benefits
- Group insurance benefits
- Life insurance
- Piece work
- Registered Retirement Savings Plan (RRSP)
Long term benefits
- Long-term care insurance
Other benefits
- Learning/training paid by employer
- Other benefits
- Subsidised public transportation
- Travel insurance
- Variable or compressed work week