Administrative assistant

Work Term: Permanent
Work Language: English
Hours: 35 hours per week
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: Experience an asset
or equivalent experience

Work setting

Associations and non profit organizations

Tasks

Record and prepare minutes of meetings, seminars and conferences
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Type and proofread correspondence, forms and other documents
Perform data entry

Certificates, licences, memberships, and courses

First Aid Certificate

Computer and technology knowledge

MS Excel
MS Outlook
MS Word
MS Office
Electronic mail

Area of specialization

Correspondence
Reports and records
Statistics
Invoices

Security and safety

Criminal record check
Child welfare check

Transportation/travel information

Own transportation
Own vehicle
Travel expenses paid by employer

Work conditions and physical capabilities

Ability to work independently
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks

Personal suitability

Ability to multitask
Excellent oral communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Accountability
Dependability
Quick learner

Employment terms options

Day

Health benefits

Dental plan
Health care plan
Vision care benefits

Financial benefits

Life insurance

Long term benefits

Long-term care insurance

Support for Indigenous people

Offers mentorship, coaching and/or networking opportunities for Indigenous workers