Administrative assistant - office

Work Term: Temporary
Work Language: English
Hours: 35 hours per week
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: 3 years to less than 5 years
Medical office management/administration
Office management and supervision

Work setting

University or college

Tasks

Record and prepare minutes of meetings, seminars and conferences
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Oversee the preparation of reports
Order office supplies and maintain inventory
Set up and maintain manual and computerized information filing systems
Perform data entry
Provide customer service

Computer and technology knowledge

MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
SharePoint
MS Office
Electronic mail

Area of specialization

Correspondence
Reports and records

Security and safety

Criminal record check
Child Abuse Registry check

Work conditions and physical capabilities

Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Work with minimal supervision

Personal suitability

Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Accountability
Dependability
Due diligence
Quick learner

Screening questions

Do you have experience working in this field?

Employment terms options

Day

Health benefits

Dental plan
Health care plan

Financial benefits

As per collective agreement

Other benefits

Parking available