Administrative assistant

Work Term: Permanent
Work Language: English
Hours: 40 hours per week
Education: College/CEGEP
Experience: 1 year to less than 2 years
or equivalent experience

Tasks

Coordinate the flow of information within the team
Direct and control daily operations
Open and distribute mail and other materials
Plan and organize daily operations
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Oversee the analysis of employee data and information
Answer electronic enquiries
Compile data, statistics and other information
Oversee the preparation of reports
Respond to employee questions and complaints
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service
Maintain work records and logs

Computer and technology knowledge

MS Excel
MS Windows
MS Word
Electronic scheduler
Database software
Desktop publishing software
Human resources software
MS Office
Electronic mail

Technical terminology

Business

Area of specialization

Correspondence
Reports and records
Statistics
Invoices
Charts, tables, graphs and diagrams
Business process management

Security and safety

Criminal record check

Transportation/travel information

Own transportation
Own vehicle
Willing to travel
Valid driver's licence

Work conditions and physical capabilities

Tight deadlines
Attention to detail
Repetitive tasks

Personal suitability

Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Accountability
Quick learner

Screening questions

Are you authorized to work in Canada?
Are you available to start on the date listed in the job posting?
Are you currently a student?
Do you have experience working in this field?
Do you live near the job location?

Employment terms options

Morning