Administrative Assistant

Do you have experience in administrative support and are you looking for a position that will give you stability and new challenges? We are looking for a person who will be responsible for carrying out secretarial, coordination and administrative tasks related to the activities of the directorate. 

Responsibilities  
- Coordinate appointments and meetings with the Director and, occasionally, the Chief Information Officer and the Chief HR Officer;
- Ensure written, electronic and telephone communications;
- Write and layout documents, reports, presentations and tables;
- Write minutes and carry out the necessary follow-ups for certain committees;
- Conduct research, collect and validate information;
- Actively collaborate on various management projects;
- Perform the administrative activities of the directorate (scanning, data entry, expense accounts, etc.);
- Answer calls and route them to the right people;
- Greet visitors to the office.

Requirements 
- College diploma in office automation or equivalent training;
- Minimum of 5 years of experience in a similar position; 
- Excellent command of French (oral and written);
- Ability to perform 5% of tasks in English (calls, emails);
- Proficiency in Microsoft Office 365 software (Word, Excel, PowerPoint, Outlook, Teams, etc.).

Skills in demand  
- Excellent customer service;
- Interpersonal skills and courtesy;
- Great discretion, sense of responsibility and attention to detail;
- Excellent communication skills;
- Excellent organizational and priority management skills.

This great team is waiting for you!

As an equal opportunity employer, Personnel Alter Ego values diversity in its workforce and seeks to ensure all groups remain fairly represented. Candidates must have the legal right to work in Canada.