- Work Term: Temporary
- Work Language: French
- Hours: 40 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 3 years to less than 5 years
- or equivalent experience
Work setting
- Construction
- Consulting firm
- Engineering firm
Budgetary responsibility
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Direct and control daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Train staff
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Greet people and direct them to contacts or service areas
- Advise on tendering procedures
- Conduct research
- Perform data entry
- Recruit and hire staff
- Perform basic bookkeeping tasks
- Prepare proposals
- Prepare briefs
- Maintain records and statistics
- Complete reports
- Assist in analysis of data and preparation of reports
- Hire and train staff in job duties, safety procedures and company policies
- Co-ordinate special events
- Assist in preparing estimates, schedules, specifications and reports
Supervision
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- SharePoint
- Social Media
- Accounting software
- MS Office
- Adobe Acrobat Reader
- LinkedIn
Technical terminology
Area of work experience
- Human resources
- Business administration/management
Security and safety
Transportation/travel information
- Own transportation
- Travel expenses not paid by employer
- Public transportation is available
Work conditions and physical capabilities
- Fast-paced environment
- Tight deadlines
- Attention to detail
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
- Time management
- Adaptability
- Dependability
- Due diligence
Screening questions
- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
Health benefits
- Disability benefits
- Health care plan
- Vision care benefits
Financial benefits
- Life insurance
- Registered Retirement Savings Plan (RRSP)
Long term benefits
- Tax-Free Savings Account (TFSA)
Other benefits
- On-site recreation and activities
- Team building opportunities
- Travel insurance
- Variable or compressed work week
