- Work Term: Permanent
- Work Language: English
- Hours: 37.5 hours per week
- Education: College/CEGEP
- Experience: 5 years or more
- Business/commerce, general
- Office management and supervision
- or equivalent experience
Work setting
- Willing to relocate
- Public corporation
Tasks
- Compile data to prepare documents
- Establish and co-ordinate administrative policies and procedures
- Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
- Analyze incoming and outgoing memoranda, submissions and reports
- Prepare and co-ordinate the production and submission of summary briefs and reports
- Prepare agendas and make arrangements for committee, board and other meetings
- Conduct research
- Liaise with departmental and corporate officials and with other organizations and associations
- Plan, organize, direct, control and evaluate daily operations
- Provide customer service
- Arrange travel, related itineraries and make reservations
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Manage events
- Administrative and office activities
- Type and proofread correspondence, forms and other documents
- Project management
- Process claims transactions
- Carry out administrative and clerical activities (record keeping, scheduling etc.)
- Follow emergency and safety procedures
- Process money, cheques and credit/debit card payments
- Record and prepare minutes of meetings, seminars and conferences
- Draft legal correspondence
- Prepare draft agendas for meetings and take, transcribe and distribute minutes
Travel bookings
Area of work experience
- Correspondence
- Business administration/management
- Reports and records
- Project planning
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
Personal suitability
- Accurate
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Reliability
- Team player
- Hardworking
- Quick learner
- Proactive
Screening questions
- Are you authorized to work in Canada?
- Are you willing to relocate for this position?
- Do you have experience working in this field?
- Do you have the required certifications listed in the job posting?
- Do you live near the job location?
- Do you meet the language requirements listed in the job posting?
Employment terms options
Employment terms options
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
Financial benefits
- As per collective agreement
Long term benefits
- Maternity and parental benefits
Other benefits
- Other benefits
- Paid time off (volunteering or personal days)
- Parking available
- Variable or compressed work week
- Wellness program
