Administrative Assistant

The person will be in charge of:

ACCOUNTS RECEIVABLE

• Putting through client payments via TD Merchant Services (Master Card, Visa and Amex)
• Managing client payments received via wire, direct deposit, Etransfers, cash, check and Paypal
• Creating client receipts for client payments, client statements and miscellaneous invoices
• Entering client payments in ERP
• Banking: bank runs, deposits, purchasing bank drafts

BOOKKEEPING

• Make daily bank deposits;
• Track all accounts receivable and perform daily follow ups on amounts due;
• Process and track credit card payments and maintain payment schedule for future billings;
• Filing of customer invoices
• Verify payment terms for all customer orders prior to production;
• Process customer credit applications - Verify each customer order prior to shipping to ensure there are no monies owed;
• Record approved vendor invoices in accounting system;
• Preparation, printing and tracking of accounts payable cheques;
• Bookkeeping - Monthly Closings
• Monthly tracking of deferred revenues
• Maintain an orderly accounting filing system;
• Matching packing slips with associated invoices
• Processing of shipping invoices (verifying costs quoted vs cost charged and entering them into the accounting system)
• Understanding Financial Statements and capable of doing some analysis

CUSTOMER SERVICE

• Creating and maintaining client files, Active Files and New Files spreadsheets
• Communicating with clients vie email and telephone regarding their payments
• Answer and screen incoming calls, take and distribute messages, manage phone lines;
• Responsible for providing direct administrative and office management support to all departments in the company;

Basic Requirements:

• Minimum 5 years’ experience in accounting in manufacturing company
• Capacity of Analyzing Financial results
• Excellent verbal and written communication skills (French & English)
• Strong computer skills (Word, Excel, Outlook)
• Strong attention to detail
• High initiative and resourcefulness
• Proven organizational skills
• Experience using ERP/or Accounting Software an asset